Expo Pricing and Details


Early Bird Exhibit Fees - 

2022 booth rates currently in effect for 2023


Get in Early, Save  $$$


Be part of the MML Summer Conference and Expo! This must go-to event will be held in Ocean City, June 25-28, 2023. Keep your name on the minds of Marylanders year round.

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Booth Reservations

  • Exhibit space is reserved online
  • Visit MML’s expo web page to reserve your spot
  • See the real time floor plan; sold/unsold booths, their occupants; an exhibitor list; and downloadable expo brochure
  • Checks and credit cards accepted.
  • All booth reservations must be completed online

What is included

  • All Booths are 10’ x 10’ (8’ pipe and drape along back wall and 3’ on both sides)
  • Each booth contains a skirted table (6’ x 30”), two chairs and one trash receptacle
  • One 500 watt outlet and internet access
  • Two registrations for representatives from your organization
  • Up to 3 additional name badges may be purchased per booth ($125 each plus meals)
  • Each booth registration includes a ticket to lunches/breaks on Monday and Tuesday along with a ticket to the Sunday evening Welcome Reception.
  • Access to all conference sessions, workshops, receptions, and hundreds of potential new clients

Staff Registration

  • Booth staff registration is completed online via the Exhibitor Service Center (ESC). Link and Login may be found on your booth confirmation email sent once your booth reservation is complete.
  • Each booth includes two registrations for representatives from your organization.
  • Each booth registration includes a ticket to lunches/breaks on Monday and Tuesday along with a ticket to the Sunday evening Welcome Reception.
  • Additional tickets including tickets for the Closing Reception Tuesday evening may be purchased in the ESC in advance.
  • Up to three additional booth staff may be added per booth. $125 per staff plus meals if needed.
  • Booth staff are welcome to attend conference sessions, workshops, and receptions.
  • Booth staff information can be entered and modified in the ESC any time prior to June 9.

Expo Hours

Monday, June 26, 9:30 a.m. – 4 p.m. (tentative)
Tuesday, June 27,10:00 a.m.– 2:30 p.m.(tentative)

Move-in/Booth set up:  

  • Sunday afternoon, June 25, booth set up between 12 noon and 4 p.m 
  • Sunday afternoon, June 25, vehicle/equipment move in between 12 noon and 2 p.m. 
  • Monday, June 26, 8:45 - 9:30 a.m. quick booth set ups may be done at this time. Must notify MML in advance if moving in on Monday morning.

Move-out/Tear down:

As a courtesy to attendees and fellow exhibitors, dismantling may not commence before 2:30 p.m. on June 27. Booth dismantling before 2:30 pm on June 27 will result in not being invited back next year.

Vehicles and Equipment Displays

  • All ldisplay vehicles and equipment will be located inside the Expo Halls
  • All large display vehicles and equipment will be located inside Expo Hall C
  • Vehicles and equipment dimensions must be provided during booth registration
  • Vehicles and equipment must easily fit within your booth space along with your booth staff and display
  • MML must be notified in advance to ensure your equipment will have access to your booth space on move-in day. Contact MML for more details.


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Exhibit rates if contracts & payments are received by January 1, 2023 

 Commercial Exhibitor $1,020
 Non-Commercial/Government Discount Booth Option $900
 Municipal Main Street Exhibitor  $295
 Business Associate Exhibitor $920
 MML Strategic Partner Exhibitors
 
      Citizen Partner $765
      Leader Partner
 $870
      Investor Partner
 $920

Exhibit rates if contracts & payments are received after January 1, 2023 (subject to change)

 Commercial Exhibitor
 $1,295
 Non-Commercial/Government Discount
 Booth Option
 $1,175
 Municipal Main Street Exhibitor
 $320
Business Associate Exhibitor $1,165
 MML Strategic Partner Exhibitors

      Citizen Partner
 $975
      Leader Partner
 $1,100
      Investor Partner
 $1,165

Non-Commercial/Government Discount Booth Option: 

A discount rate option is available to non-commercial and government organizations.This option does not permit choosing a booth number. A booth number will be assigned on May 1 from the booths remaining. Booth preferences are welcome.

Height Restrictions:

Display height may not exceed 8 feet nor interfere with other displays. Displays along exterior walls may extend to a height of 15’ provided the display does not block or hide the view of other booths. For larger or taller displays, please contact MML to discuss possible options.  

Networking Opportunities

Connect with local officials at the Welcome reception on Sunday evening and at the Closing Reception on Tuesday. Two tickets to the Welcome reception are included in the booth fee. Additional tickets may be purchased in advance of the conference.  

Extras

  • $125 - Additional Booth Staff Person (maximum of 3 additional staff per booth). Meals not included but may be purchased online ($35 per lunch).
  • $70 - Extra tickets to the Welcome and/or Closing Receptions, must be purchased prior to conference
  • Costs increase after May 19

Advertising

eBulletin bi-weekly Newsletter   (circ. 2,500, local, county, state officials)

Full color, jpg format, 7" w x 2" h, File size: 72dpi or 96dpi (300 or higher preferred), Horizontal ad: 580px w by 176px h

  • 2 ad placements - $300 ($400 value)  
  • 4 ad placements for $600 (($800 value)

      Ad copy and payment must be received by May 19. 

 Ads will appear post conference but may appear before conference upon request as as space allows.


Conference Mobile App - MMLCon23

The conference details, schedule, updates along with access to all sessions and workshops will be available via the app. Arriving May, 2023

Check List - Have you...

  • Made your hotel and other travel reservations? 
  • Have you reserved carpeting or internet for your booth?

Helpful Links

  • Real Time Floor Plan - New floor plan for 2023, see what other vendors are located near you
  • Sponsor Opportunities - Keep you brand in front of hundreds of municipal officials!
  • Hotel Reservations - Discounted rates available until May 20. These will sell out fast.
  • Service and Rental Form - Use this form to arrange for extra booth items. 
  • Booth Reservations - Online only
  • Bump up your visibility, be a sponsor

Hotel Discount Rate Information

Discounted room rates are available at several Ocean City hotels. Hotel Details available in January

Deadline:

All exhibit contracts must be received by May 19, 2023 to ensure listing in promotional materials. Unpaid booths will be released on May 1, 2023 to other potential exhibitors.

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Payment of Fees

Exhibitors must pay the full amount due when reserving a booth. Payment may be made by American Express, Discover, MasterCard or Visa. Checks will be accepted until June 9. Visit MML’s website to contract for exhibit space. Booths cannot be secured without full payment.


Consent to MML for Use of Photographic Images & Attendee Email 
Your registration/attendance constitutes agreement for MML to use and distribute your image and share email and other information with exhibitors and other attendees.

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