Move-In Details 2021
Live-in / Set-up - Sunday, June 27, 2021 - between 12 noon & 4 pm
In an effort to expedite the exhibit move-in process we ask that you plan to arrive at the Convention Center to unload your exhibit during your time slot. Times are listed below. Once you finish unloading your vehicle(s), it is important that you move your vehicle out of the loading area. Security personnel will enforce this policy.
All exhibits must be set up by 4:30 pm on Sunday, June 27. Booths requiring very little set-up time may move-in on Monday morning between 8:45 am and 10:00 am provided MML is notified prior to June 19.
All display vehicles and equipment will be located outside the convention center. Vehicles and equipment that will easily fit within your booth space(s) along with your booth staff and display may be located inside the exhibit hall.
If you plan to have a vehicle or equipment inside your booth, MML must be notified in advance to ensure your equipment will have access to your booth space. There is no additional charge for equipment located within your booth space. Vehicle and equipment move in time slots for Sunday, June 27 between 1 and 3 pm will be provided.
Contact MML for details, 410-295-9100.
Absolutely NO unregistered personnel will be allowed in the exhibit halls during exhibit hours. This includes tech support, guests, clients, and spouses.
For their safety, PLEASE no children in the halls during booth move-in on Sunday or booth dismantling on Tuesday.
Children, guests, and unregistered personnel will not be permitted in the exhibit halls.
Temperatures in the convention center can vary greatly from location to location. Please be prepared for both warm and cold conditions.
Service and Rental Order Form
If you need any items for your booth such as carpeting or internet access, the EXPO SERVICE and RENTAL FORM must be completed and sent with payment to the Convention Center as soon as possible. Since there is a limited quantity of some rental items they will be provided on first-request, first-served basis. If you do not need carpeting or any additional furnishings, it is not necessary to return this form to the Convention Center.
Booth items include a 30" x 30" x 6’ draped table, two chairs, trash can, and a 500 watt outlet.
Wi-Fi/Internet Access - Wi-fi is available in the exhibit halls. Contact the Convention Center with any internet related questions, 410-289-2800.
Catering Guidelines (PDF) - Contact CenterPlate for the latest guidelines, 410-723-8619
Booth items being shipped to or from the Convention Center must be arranged in advance with Convention Center staff, 410-289-2800. Find exhibitor and facility guidelines (PDF).
Check List - Have you...
Made your hotel reservation? Discount rates available until May 20. Details.
|April 1, 2021||Advertising copy due|
|April 15, 2021||Booth rates increase|
|May 1, 2021||Booth reservation deadline to ensure listing in promotional materials|
|May 20, 2021||Discount hotel room deadline, see|
|June 10, 2021||Virtual Showcase booth profile should be complete|
|June 10, 2021||Last day to make live event booth and booth staff changes and/or cancellations without incurring a cancellation fee|
|June 10, 2021||Live event Exhibitor Name Badge Registration information due. No onsite registrations allowed.|
|June 10, 2021||Last day to provide MML with any special dietary needs|
|June 10, 2021||Virtual Resource Solutions profiles should be complete|
|June 27, 2021||Exhibit Move in, Set-up, 12:00 noon - 4 pm|
|June 27, 2021||Welcome Reception, Clarion Hotel, 5-7 pm (ticketed event). One ticket is included in the registration|
|June 28, 2021||Exhibit Halls open, 10:00 am - 4:00 pm (tentative)|
|June 29, 2021||Exhibit Halls open, 10:00 am - 4:00 pm (tentative)|
|June 29, 2021||Closing Reception, Princess Royale Resort, 5-7 pm (ticketed event)|
|June 30, 2021||Virtual event registration changes/additions deadline. Staff registered for the live event are automatically registered for the virtual event.|
|June 30, 2021||Virtual Resource Solution Showcase Opens|
|July 19-20, 2021||Virtual Conference - Part 2 of MML's 2021 Summer Conference|
|July 19, 2021||Virtual Resource Solution Showcase Exhibits open, 10:00 am - 4:00 pm (tentative)|
|July 20, 2021||Virtual Resource Solution Showcase Exhibits open, 10:00 am - 4:00 pm (tentative)|
|June 12-15, 2022||MML Summer Conference 2022, Ocean City, MD|
|Please refer to the floor plan diagram for the location of your booth number. The Dockside Hall, also known as Municipal Main Street, is an area reserved primarily for municipal and MML department exhibitors. The diagram also indicates the doors for exhibitors to use when unloading. Please do not attempt to enter the exhibit area from the main entrance of the Convention Center.|
All legitimate correspondence relating to MML’s summer conference is sent only from the Maryland Municipal League office in Annapolis, Maryland.
MML does not contract with third party vendors for hotel reservations, booth furnishing/design, attendee lists, or any sort of listing, guide, or directory.
- All hotel reservations are made directly between you and the Ocean City Hotels.
- Booth items/services are rented directly from the convention center using the service and rental form.
- Attendee lists for MML events are provided at no charge to exhibitors and come directly from the League.
The Maryland Municipal League wanted to alert you to unauthorized attempts to gain funds from MML conference exhibitors. Any payments remitted to/requested by MML would be sent to the MML office in Annapolis, Maryland only.
MML would like to thank our members and exhibitors for your continued support of the Maryland Municipal League and its conferences. We would also like to thank our members and exhibitors that have once again brought these solicitations to our attention.
If you receive any suspicious correspondence regarding MML and MML events please forward to the League for review.