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Move-In Details and Reminders

Move-in / Set-up  -  Sunday, June 25, 2017 - between 1:00 p.m. and 5:00 p.m.

  • Each booth is assigned a move-in time slot to avoid delays at loading dock
  • Halls will be “locked down” promptly at 5:30 p.m. – no exceptions
  • Halls will be open only to registered personnel for last minute booth preparations between 8:30 a.m. and 10:30 a.m. on Monday morning

In an effort to expedite the exhibit move-in process we ask that you plan to arrive at the Convention Center to unload your exhibit during your time slot. Times are listed below. Once you finish unloading your vehicle(s), it is important that you move your vehicle out of the loading area. Security personnel will enforce this policy.

All exhibits must be set up by 5:30 p.m. on Sunday, June 25. Booths requiring very little set-up time may move-in on Monday morning between 8:30 a.m. and 10:30 a.m. provided MML is notified prior to June 22.

Show Vehicles

Exhibitors displaying show vehicles will be sent a specific time slot when to move their vehicles into the hall. Vehicles not prepared to enter the exhibit hall during their assigned time slot or vehicles exceeding the dimensions previously provided to the convention center will forfeit their space. Vehicle move-in times may be different from booth move-in time slots. Convention Center staff will direct you as to where to park your vehicle(s) in the display area. Please use the show vehicles entrance on the north side of the Convention Center, unless you are directed to an alternate entrance by the Convention Center staff. All vehicles must be in place prior to 4:00 p.m.

Vehicle display space inside the hall is very limited. Space outside the convention center is available. Contact MML for details, 410/268-5514.

Booth Move-in Time Slots

Hall AB

Aisle 100  -  3:30 - 4:00 p.m.
Aisle 200  -  3:00 - 3:30 p.m.
Aisle 300  -  2:30 - 3:00 p.m.
Aisle 400  -  2:00 - 2:30 p.m.
Aisle 500  -  1:30 - 2:00 p.m.
Aisle 600  -  1:00 - 1:30 p.m.

Dockside Hall - Municipal Main Street area

Aisle 700  -  1:00 – 4:00 p.m.
Aisle 800  -  1:00 – 4:00 p.m.

A separate move-in time slot schedule for show vehicles will be e-mailed prior to event.

Exhibit Hours

Monday, June 26, 2017, from 11:30 a.m. to 4:00 p.m.

Tuesday, June 27, 2017 from 10:00 a.m. to 2:30 p.m.

Booth dismantling will occur on Tuesday, June 27, 2017 between 2:30 p.m. and 4:30 p.m. As a courtesy to attendees and your fellow exhibitors please do not break down before 2:30 p.m.

Please Note:

Absolutely NO unregistered personnel will be allowed in the exhibit halls during exhibit hours. This includes tech support, guests, clients, and spouses.

For their safety, PLEASE no children in the halls during booth move-in on Sunday or booth dismantling on Tuesday.

Children (under age 16) will only be permitted in the exhibit halls on Tuesday, June 27 from 1:00 – 2:30 p.m., and they must be accompanied by a registered adult at all times.

Temperatures in the convention center can vary greatly from location to location. Please be prepared for both warm and cold conditions.

Networking Opportunities

Exhibitors are welcome to attend conference related sessions and events such as the Golf Tournament and the Welcome Reception on Sunday, June 25. These events are great opportunities to meet new potential clients and catch up with current customers in a casual setting. Other events, some ticketed and some not, will be available here soon.

Booth Details

Each booth space fee includes a draped table (30" wide x 30" high x 6' long), two chairs, trash can, a 500 watt outlet, and two booth staff registrations (includes lunches and breaks on Monday and Tuesday along with access to conference sessions, workshops, and receptions). Some events are ticketed and tickets can be purchased online prior to June 2. Booth spaces in Hall AB are 10' x 10', booth spaces in the Dockside hall are 8' x 10'. Up to three additional booth staff badges may be purchased for $100 each (excludes Main Street booths). Meals for additional booth staff can be purchased if needed. 

Service and Rental Order Form

If you need any items for your booth such as carpeting or internet access, this form must be completed and sent with payment to the Convention Center as soon as possible. Since there is a limited quantity of some rental items they will be provided on first-request, first-served basis. If you do not need carpeting or any additional furnishings, it is not necessary to return this form to the Convention Center. Form available soon.

Booth items include a 30" x 30" x 6' draped table, two chairs, trash can, and a 500 watt outlet.

Wi-Fi/Internet access - Wi-fi is available throughout the building at no charge. If your display relies on or requires reliable wi-fi/internet access, you must contract with the convention center for access via the service and rental form.

Catering Guidelines can be found here.

Exhibitor and Facility Guidelines
(vehicle, safety, and shipping)
can be found here.


Booth items being shipped to or from the Convention Center must be arranged in advance with Convention Center staff (410/289-8311). Details Here.

Check List – Have you...

? Made hotel reservations? Discount rates available until May 19. Details available January 16.
    Please note:
MML does not contract with third party vendors for hotel reservations.
    All reservations are made directly with the hotel properties using the information provided by MML.
? Signed up for the 45th Annual Golf Tournament, Sunday, June 25.
? Signed up your booth staff? due by June 2, 2017. This is completed online using the Exhibitor Service Center (ESC). If you did not receive your ESC login and password after registering your booth, please contact MML. This will allow MML to have all registration materials ready upon your arrival. The booth contact person also needs to be registered as booth staff if they are attending. Any additional booth staff badges and tickets may be reserved online as well. Onsite badge requests will incur additional onsite fees.

?  Ordered carpet and wi-fi/internet access for your booth?

Helpful Links

Real Time Floor Plan - see what other vendors are located near you
Floor Plan Move-in Diagram – Hall A&B and Dockside (Main Street)
Service and Rental form to order carpeting, internet, and other booth items. Details coming soon.

Sponsor Opportunities - Get your name in front of hundreds of municipal officials! Details available in December.

Hotel Discount Room Rates available until May 19, 2017. Details available on January 16.
Golf Tournament - 45th Annual Golf Tournament, Sunday, June 25. Details coming soon.

If the links do not function properly please visit the Conferences and Training section of the MML homepage located at


September 30, 2016
Workshop/Session Topics due, e-mail suggestions to Tom Reynolds
September 30, 2016 Early discount booth rates expire
January 15, 2017 Early Sponsor Opportunities deadline
March 15, 2017
Booth rates increase
April 1, 2017
Program book advertising copy due
April 15, 2017
Rates increase for event and meal tickets
April 15, 2017
Last day to provide your company name and description to be
listed in the program book
May 19, 2017
Discount hotel room deadline, see Hotel Information for details
June 1, 2017
Meal ticket cancellation deadline
June 1, 2017
Last day for name badge additions and/or changes without incurring a
$150 on-site fee
June 1, 2017
Exhibitor Name Badge Registration information due
June 1, 2017
Last day to provide MML with any special dietary needs
June 10, 2017
Golf Tournament registration deadline
June 25, 2017
Exhibit Set-up, 1:00 - 5:00 p.m.
June 25, 2017 2018 exhibit booth on-line sales begin at 3:00 p.m. at the 2017 rates.
See MML home webpage after 3:00 p.m. at
June 25, 2017
Welcome Reception, 5:30-7:00 p.m. in the casual networking opportunity open to all registered attendees and exhibitors
June 26, 2017
Exhibit Halls open, 11:30 a.m. - 4:00 p.m.
June 27, 2017
Exhibit Halls open, 10:00 a.m. - 2:30 p.m.

Please refer to the floor plan diagram for the location of your booth number. The Dockside Hall, also known as Municipal Main Street, is an area reserved primarily for municipal and MML department exhibitors. The diagram also indicates the doors for exhibitors to use when unloading. Please do not attempt to enter the exhibit area from the main entrance of the Convention Center.

Exhibitor Alert

Several of the Maryland Municipal League's exhibitors and members have once again received a letter from Construct Data Publishers a.k.a. Fair Guide – Exhibitors Directory for Fairs and Exhibitions regarding a listing in their Exhibitor Directory for the Maryland Municipal League conference.

The Maryland Municipal League has NO affiliation with the Fair-Guide, Construct Data Publishers or EXPO-Guide.

The latest form that accompanied this solicitation includes a specific listing for the MML convention exhibitor requiring payment of $1,877 or more per year for three years. The envelope might have a return address located in Slovakia, Austria, Mexico, France, Germany or Illinois. Signing this form enters you into a multi-year advertising contract that has no connection to MML.

The Maryland Municipal League wanted to alert you to this unauthorized attempt to gain funds from MML convention exhibitors. Any payments remitted to/requested by MML would be sent to the MML office in Annapolis, Maryland only.

MML would like to thank our members and exhibitors for your continued support of the Maryland Municipal League and its conferences. We would also like to thank our members and exhibitors that have once again brought these solicitations to our attention.

Hotels - MML does not use any type of third party housing/hotel services vendor. Hotel room reservations are made directly between attendees/exhibitors and the Ocean City area hotels of their choice. MML does reserve a bloc of hotel rooms at discounted rates for our attendees/exhibitors. Details on these hotels can be found here in January.

If you have any questions about MML’s convention, please contact