Move-In Details 2021

Live-in / Set-up - Sunday, June 27, 2021 - between 12 noon & 4 pm


  • Each booth is assigned a move-in time slot to avoid delays at loading dock
  • The loading dock has moved from the north side to the east side (front) of the building
  • Halls will be “locked down” promptly at 4:30 pm - no exceptions
  • Halls will be open only to registered personnel for last minute booth preparations between 8:45 am and 10:00 am on Monday morning 

In an effort to expedite the exhibit move-in process we ask that you plan to arrive at the Convention Center to unload your exhibit during your time slot. Times are listed below. Once you finish unloading your vehicle(s), it is important that you move your vehicle out of the loading area. Security personnel will enforce this policy.  

All exhibits must be set up by 4:30 pm on Sunday, June 27. Booths requiring very little set-up time may move-in on Monday morning between 8:45 am and 10:00 am provided MML is notified prior to June 19.

Show Vehicles 

All display vehicles and equipment will be located outside the convention center. Vehicles and equipment that will easily fit within your booth space(s) along with your booth staff and display may be located inside the exhibit hall. 

If you plan to have a vehicle or equipment inside your booth, MML must be notified in advance to ensure your equipment will have access to your booth space. There is no additional charge for equipment located within your booth space. Vehicle and equipment move in time slots for Sunday, June 27 between 1 and 3 pm will be provided.

Contact MML for details, 410-295-9100.

Booth Move-in Time Slots

Hall AB  (PDF) 

Aisle 100 - 2:30 - 3:00 pm
Aisle 200 - 2:00 - 2:30 pm
Aisle 300 - 1:30 - 2:00 pm
Aisle 400 - 1:00 - 1:30 pm
Aisle 500 - 12:30 - 1:00 pm
Aisle 600 - 12:00 - 12:30 pm
Aisle 700 - 3:00 - 3:30 pm

Loading Dock – New location on East (front) side of building

      Exhibit Hours -Live

  • Monday, June 28, 2021, from 10:00 - 4 pm (tentative)
  • Tuesday, June 29, 2021 from 10:00 - 4 pm (tentative) 

  Exhibit Hours - Virtual

  • Monday, July 19, 2021, from 10:00 - 4 pm (tentative) 
  • Tuesday, July 20, 2021, from 10:00 - 4 pm (tentative)

Booth dismantling will occur on Tuesday, June 29, between 4:00 and 5:00 pm. As a courtesy to attendees and your fellow exhibitors please do not break down before 4:00 pm.


Please Note:

Absolutely NO unregistered personnel will be allowed in the exhibit halls during exhibit hours. This includes tech support, guests, clients, and spouses.

For their safety, PLEASE no children in the halls during booth move-in on Sunday or booth dismantling on Tuesday.

Children, guests, and unregistered personnel will not be permitted in the exhibit halls.

Temperatures in the convention center can vary greatly from location to location. Please be prepared for both warm and cold conditions.

Booth Details

  • Each booth space fee includes a draped table (30" wide x 30" high x 6’ long), two chairs, trash can, a 500 watt outlet, and two booth staff registrations (includes lunches and breaks on Monday and Tuesday along with access to conference sessions, workshops, and receptions). 
  • Some events are ticketed and tickets can be purchased online prior to June 10. 
  • Booth spaces in Hall AB are 10’ x 10’ 
  • Booth displays in booths 623 - 714 may exceed the 8 foot display height restriction provided the display does not block or hide the view of other booths (15’ max). 
  • Additional booth staff will not be available for the live conference Additional registrations to the virtual portion may be purchased for $95 each (excludes Main Street booths). 

Service and Rental Order Form

If you need any items for your booth such as carpeting or internet access, the EXPO SERVICE and RENTAL FORM must be completed and sent with payment to the Convention Center as soon as possible. Since there is a limited quantity of some rental items they will be provided on first-request, first-served basis. If you do not need carpeting or any additional furnishings, it is not necessary to return this form to the Convention Center. 

Booth items include a 30" x 30" x 6’ draped table, two chairs, trash can, and a 500 watt outlet.

Wi-Fi/Internet Access - Wi-fi is available in the exhibit halls. Contact the Convention Center with any internet related questions, 410-289-2800.

Catering Guidelines (PDF)Contact CenterPlate for the latest guidelines, 410-723-8619 

Exhibitor and Facility Guidelines (vehicle, safety, and shipping) (PDF)

Freight

Booth items being shipped to or from the Convention Center must be arranged in advance with Convention Center staff,  410-289-2800. Find exhibitor and facility guidelines (PDF).

Check List - Have you...

Made your hotel reservation? Discount rates available until May 20. Details.

  • Signed up your Booth Staff? due by June 10, 2021. This is completed online via the Expo Exhibitor Service Center (ESC). Your login and password may be found in the booth confirmation email. If you did not receive your ESC login and password after registering your booth, please contact MML. Registrations completed online prior to June 10 will allow MML to have all registration materials ready upon your arrival onsite. The booth contact also needs to be registered as booth staff via the ESC if they are attending. Any additional booth staff badges for the virtual portion may be reserved online as well. No onsite registrations. 
  • Ordered carpet for your booth? Order form.
  • Set up your virtual solution Showcase profile?

Helpful Links





hotel-reservation3



OC Boardwalk Sign

Deadlines/Reminders

Deadline DateReminder
April 1, 2021Advertising copy due
April 15, 2021Booth rates increase
May 1, 2021Booth reservation deadline to ensure listing in promotional materials
May 20, 2021Discount hotel room deadline, see Hotel Information
June 10, 2021Virtual Showcase booth profile should be complete
June 10, 2021 Last day to make live event booth and booth staff changes and/or cancellations without incurring a cancellation fee
June 10, 2021Live event Exhibitor Name Badge Registration information due. No onsite registrations allowed.
June 10, 2021Last day to provide MML with any special dietary needs
June 10, 2021Virtual Resource Solutions profiles should be complete
June 27, 2021Exhibit Move in, Set-up, 12:00 noon - 4 pm
June 27, 2021Welcome Reception, Clarion Hotel, 5-7 pm (ticketed event). One ticket is included in the registration
June 28, 2021Exhibit Halls open, 10:00 am - 4:00 pm (tentative)
June 29, 2021Exhibit Halls open, 10:00 am - 4:00 pm (tentative)
June 29, 2021Closing Reception, Princess Royale Resort, 5-7 pm (ticketed event)
June 30, 2021

Virtual event registration changes/additions deadline. Staff registered for the live event are automatically registered for the virtual event.
June 30, 2021Virtual Resource Solution Showcase Opens
July 19-20, 2021Virtual Conference - Part 2 of MML's 2021 Summer Conference
July 19, 2021Virtual Resource Solution Showcase Exhibits open, 10:00 am - 4:00 pm (tentative)
July 20, 2021Virtual Resource Solution Showcase Exhibits open, 10:00 am - 4:00 pm (tentative)


June 12-15, 2022MML Summer Conference 2022, Ocean City, MD


Please refer to the floor plan diagram for the location of your booth number. The Dockside Hall, also known as Municipal Main Street, is an area reserved primarily for municipal and MML department exhibitors. The diagram also indicates the doors for exhibitors to use when unloading. Please do not attempt to enter the exhibit area from the main entrance of the Convention Center.


Exhibitor Alert 

All legitimate correspondence relating to MML’s summer conference is sent only from the Maryland Municipal League office in Annapolis, Maryland.

MML does not contract with third party vendors for hotel reservations, booth furnishing/design, attendee lists, or any sort of listing, guide, or directory.

- All hotel reservations are made directly between you and the Ocean City Hotels.
- Booth items/services are rented directly from the convention center using the service and rental form.
- Attendee lists for MML events are provided at no charge to exhibitors and come directly from the League.

The Maryland Municipal League wanted to alert you to unauthorized attempts to gain funds from MML conference exhibitors. Any payments remitted to/requested by MML would be sent to the MML office in Annapolis, Maryland only.

MML would like to thank our members and exhibitors for your continued support of the Maryland Municipal League and its conferences. We would also like to thank our members and exhibitors that have once again brought these solicitations to our attention.

If you receive any suspicious correspondence regarding MML and MML events please forward to the League for review.
Email MML

Thank you

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