Move-In Details

Expo Set-up - Sunday, June 25, 2023 between 12 noon & 4 p.m.

• Each booth is assigned a move-in time slot to avoid delays at loading dock
• The loading dock has moved from the north side to the east side (front) of the building
• Halls will be “locked down” promptly at 4:30 p.m. - no exceptions
• Halls will be open only to registered personnel for last minute booth preparations between 8:45 am and 9:30 am on Monday morning 

In an effort to expedite the exhibit move-in process we ask that you plan to arrive at the Convention Center to unload your exhibit during your time slot. Times are listed below. Once you finish unloading your vehicle(s), it is important that you move your vehicle out of the loading area. Security personnel will enforce this policy.  

All exhibits must be set up by 4:30 p.m. on Sunday, June 25. Booths requiring very little set-up time may move-in on Monday morning between 8:45 and 9:30 a.m. provided MML is notified prior to June 9.

Show Vehicles 

All display vehicles and equipment must easily fit within your booth space(s) along with your booth staff and booth display. 

MML must be notified in advance to ensure your equipment will have access to your booth space. There is no additional charge for equipment located within your booth space. Vehicle and equipment move in will be on Sunday, June 25 between 12 noon and 2 p.m.

Contact MML for details, 410-295-9100.

Please Note:

Absolutely NO unregistered personnel will be allowed in the exhibit halls during exhibit hours. This includes tech support, guests, clients, and spouses.

For their safety, PLEASE no children in the halls during booth move-in on Sunday or booth dismantling on Tuesday.

Children, guests, and unregistered personnel will not be permitted in the exhibit halls.

Temperatures in the convention center can vary greatly from location to location. Please be prepared for both warm and cold conditions.

Booth Details

• Each booth space fee includes a skirted table (30" wide x 30" high x 6’ long), two chairs, trash can, a 500 watt outlet, and two booth staff registrations (includes lunches and breaks on Monday and Tuesday along with 1 ticket to the Welcome Reception Sunday evening). 
• All receptions are ticketed events. Tickets can be purchased online prior to June 9. 
• Booth spaces in Hall AB&C are 10’ x 10’ 
• Booth displays along exterior walls may exceed the 8 foot display height restriction provided the display does not block or hide the view of other booths (15’ max). For larger/taller displays please contact MML for options. 
• Up to 3 additional booth staff may be added to the booth staff. Additional registrations may be purchased online in the Exhibitor Service Center prior to conference. $150 for badge plus meals if needed ($35 per lunch, $70 per reception ticket).  

Service and Rental Order Form

If you need any items for your booth such as carpeting or internet access, the EXPO SERVICE and RENTAL FORM must be completed and sent with payment to the Convention Center as soon as possible. Since there is a limited quantity of some rental items they will be provided on first-request, first-served basis. If you do not need carpeting or any additional furnishings, it is not necessary to return this form to the Convention Center. 

Booth items included in booth fee: 30" x 30" x 6’ draped table, two chairs, trash can, and a 500 watt outlet.

Wi-Fi/Internet Access - Wi-fi is available in the expo halls (somewhat reliable). Contact the Convention Center with any internet related questions, 410-289-2800.

Catering Guidelines (PDF) - Contact CenterPlate for the latest guidelines, 410-723-8619 

Exhibitor and Facility Guidelines (vehicle, safety, and shipping) (PDF)

Freight

Booth items being shipped to or from the Convention Center must be arranged in advance with Convention Center staff,  410-289-2800. Find exhibitor and facility guidelines (PDF).

Check List - Have you...

Made your hotel reservation? Discount rates available until May 20. Details.

• Signed up your Booth Staff? due by June 9. This is completed online via the Expo Exhibitor Service Center (ESC). Your login and password may be found in the booth confirmation email. If you did not receive your ESC login and password after registering your booth, please contact MML. Registrations completed online prior to June 9 will allow MML to have all registration materials ready upon your arrival onsite. The booth contact also needs to be registered as booth staff via the ESC if they are attending. Any additional booth staff badges may be reserved online as well. No onsite registrations. 
• Ordered carpet for your booth? Order Here

Helpful Links

• Real Time Floor Plan - New floor plan for 2023, see what other vendors are located near you
• Floor Plan Move-in Diagram - New floor plan for 2023
• Service and Rental form to order carpeting, internet, and other booth items. Coming soon.
• Sponsor Opportunities - Get your name in front of hundreds of municipal officials! 
• Hotel Discount Room Rates - Discount rates expire May 20.